If you use the Royal Mail's Despatch Express Software system you can use One Stop Order Processing to print all of the selected orders' labels. To do this use the following procedure:

You can get more information on One Stop Order Processing for Actinic from the following link:

http://www.mole-end.biz/acatalog/One_Stop_Order_Processing.html

Using One Stop Order Processing

1 Download (from here) Import the DespatchExpress.mev view (from the Select Columns dialog). This is installed into the installation directory (e.g. C:\Program Files\MoleEnd\1StopOrders\V8). This displays more columns that will be exported to Despatch Express (for example, Items Shipped). These are used to find order information (or for filtering). These columns are not exported.

You should amend the value of the Account Number field. If you have an account number enter this here. You can leave this field blank if you only have 1 account number. To change others see the Advanced settings section.

2 Make sure the Despatch Express View is selected, shown below:



3 Select the orders to print labels for. You can either export all the displayed orders or all the selected orders.

4 Press the Export Orders button. The following dialog is shown.

5 The orders will be exported, by default, to C:\DespatchExpress.dat. You can change this to a different location if required (e.g. a mapped drive on the Despatch Express PC).

6 Click the Export orders button to create the order details.

Using Despatch Express

7 Once the file has been created you should start Despatch Express. Select the Despatch / Batch Import menu option.

8 Select the file exported by One Stop Order Processing and click on Import.

Advanced settings
The default settings are for the number of labels to be printed as 1 using a 1st Class Packet Post service.

You can amend any of the default values by amending either the default view settings, or if it is per order in the custom values on the required order.

DE-ServiceID
The following values can be used in the used as the default value or entered on each order

You can also use calculations based upon the order values to use different values for fields. For example, setting the default value of DE-ServiceID to the following

[%Total P&P%][<]3.5[CRL01][CRL02]

means use CRL01 (Packet Post 1st Class) if p&p is£ < 3.5 otherwise use CRL02 2nd class.

If you have 3 or more shipping conditions you use the following approach. Using an example defined in the following table:

You need to define a column for each value. Using Custom Fixed Values. In this example, values 18, 19 and 20. You should untick Include in Exported information for each of these fields.

Define the values as in the following table.

You then need to put the value into the column to export (i.e. tick Include in Exported information).

Use another Custom value. In this example, [%Custom:Fixed val. 21%].

define its Default field value as

[%Custom:Fixed val. 18%][%Custom:Fixed val. 19%][%Custom:Fixed val. 20%]

This will put in whichever value has been defined into a single field.

NOTE: You should untick Include in Exported information on the [%Shipping method%] field as this is not required.

Package weights
You can enter weights for some Despatch Express services. If you need to do this amend the value of DE-Additional1 field and remove the first ~ from the default value. Then add a field before the DE-Additional1 field to will contain the weight. This can be a fixed weight or use the calculated Actinic weight. If required you can display this is grammes (rather than kilos) by changing the Field value to:

!!![*]1000

this will display the value multiplied by 1000 (i.e. in grammes).

NOTE: You may need to include some fields used in calculations in views. If you untick Include in Exported information this field will not be exported.

For more information about Despatch Express you can see Royal Mail's guide at:

ftp://ftp.royalmail.com/Downloads/public/ctf/rm/Despatch_Express_Interfacing_System.pdf